AFA Meeting Minutes

Minutes of August 2009 AFA Committee Meeting are below.

Committee Meeting Minutes

MEETING NO: 21

DATE: 23^rd August 2009

LOCATION: By Skype Conference

PRESENT: Barb Summers - President

Andrew Cathie - Vice President

Stephen King - Secretary

Grant Mead     - Committee Member

APOLOGIES: Kevan Lyons - Committee Member

Leith Woods - Committee Member

Clinton Teh - Treasurer

TIME COMMENCED: 18:32 WST

NO ITEM

1.0 PREVIOUS MINUTES: Accepted as correct

2.0 CORRESPONDENCE:

2.1 IN

2.1.1 ASC Funding Assessment document received

2.2 OUT

2.2.1 EOI packages for equipment and clothing suppliers sent out

2.2.2 ASC Assessment document sent to ASC for future funding assessment.

3.0 BUSINESS PLAN

No action until Planning actions determined

4.0 BANKING

CT provided prior to the meeting an update on bank balance at 23/08/09 was $734.59

5.0 FINANCIAL

5.1 Accounts for 2009-10 have been prepared and sent to Accountant for completion and then onto Auditor

5.2 Don O’Brien has finalised APAC 2009 accounts, invoices for uniforms, sent out

5.3 Account for Rink shipping now fully paid.

5.4 Salming account now received and part paid, balance to be paid ASAP.

6.0 SUB-COMMITTEES

· Referees

· LW provided written report

o Have met with Jonelle Burns from Department of Sport and Rec (WA) to discuss getting Floorball refereeing courses ASC approved and have all the samples to begin with. Need to speak to ASC to discuss this plan and how to go forward with it. Level 0 course must be improved and possibly combined with ASC online official’s course and Level 1 course needs more work. A plan must be set out (like coaching plan) as to how we wish to go forward with it.

· WA: Running Level 0 and 1 seminars prior to Elite 09/10. Must put plan in place to follow up on practical assessment and feedback.

· Vic: Need to run Level 0 course and find people/person capable of running Level 1 course for future.

· ACT: Perhaps 2/3 people at level to attend Level 1 course and will wait for more involvement before offering Level 0 course which Nic Jonsson could run. Possibility that ACT refs could travel to Sydney/ Newcastle for course.

· NSW/ Sydney/Newcastle: Newcastle has expressed interest in Level 1 course being run, possibly in October. Dylan is getting back to me on venue availability and attendance. No word from Sydney, perhaps refs could travel to Newcastle.

· QLD: no news

· Coaching

No further action since last meeting

· Development

Comments have been received back from some of those at the Planning Meeting in ACT. SK to follow up balance and then collate responses and commence planning actions with each State through the Development Sub Committee

· Competition and National Teams

o Disciplinary Committee

§ No actions

o Competition Working Group to date is

§ The competition review has been sent to states for comment. No response to date. SK to follow up states for feedback in August

o National Teams

§ Andy Fenton appointed Assistant National Men’s team coach

§ David Speldewinde     appointed ACT coordinator

7.0 MEMBERS

7.1 BS has set up system for states to report to AFA the number of clinics they have held and children etc whom participated. This is to be done on a term by term basis.

7.2 IMG online system has been implemented and is operational.

7.3 AFA to push for members to get signed ASAP, BS to wrote to states to push. Initial emails sent to all states and clubs. Will push again if not much response then will point out that rego’s were due from 1/7/09.

7.4 Life Members, proposal prepared by BS for Life Membership criteria and process. The criteria and process agreed at meeting with the comment that it must be strictly adhered to.

8.0 ANTI DOPING

8.1 Nil to report

9.0 GENERAL BUSINESS

9.1 SPONSORS

9.1.1 Package for equipment and clothing has gone out for EOI for sponsors/arrangements. Responses due back end of September.

9.1.2 Draft sponsors package for Naming Rights and Corporate Sponsor has been sent out to potential party to discuss sponsorship opportunities with Floorball. On hold while company buy out occurs.

9.1.3 Meeting agreed for SK to prepare package for 3^rd parties to source sponsorships for Floorball on commission
basis. Structure as follows;

· AFA appointed SK as Sponsorship Manager (SM)

o No official role for 3^rd party

o 3^rd party is paid a % of the funds raised

o 3^rd party cannot agree any terms with a sponsor, it must all be done through SM

o All negotiations require SM direct approval (as AFA person and then deals go to the AFA committee for final approval)

o SM the face of AFA with the sponsors

o Once a sponsor is obtained SM will manage the sponsor and 3^rd party has no ongoing role other than to assist me if SM asks

· Merit Finance has offered to prepare an AFA newsletter at no cost to AFA in return for being able to include a finance news section in the newsletter each time. AFA to provide articles. Meeting agreed with this proposal. SK to manage

· AC has put up an item for discussion for a contacts database be established and it be available for equipment suppliers to know what schools have participated in AASC and similar programs. Issues to consider are

· Privacy?

· Value of the list to AFA and States?

· Does this impact on what AFA can offer AFA equipment suppliers?

Meeting agreed for further discussions to be ongoing and for BS/SK to investigate further the privacy issue

9.2 WEBSITE

New website is operational. New website is online but still needing some additions. Link to IMG is active. Large thanks to Amaru and Barb for this

9.3 FLOORBALL CALENDAR

Now available on new website. SK has entered some dates. SK to maintain with input from states

9.4 LEGAL

Nil

9.5 EVENT NOTIFICATION

Nil

9.6 AUSTRALIAN SPORTS COMMISSION

9.6.1 Grant application has been submitted for funding mainly women for attendance at IFF Development seminar and Workshop to train more in Australia to deliver seminars and training on coaching and refereeing. Application was unsuccessful

9.6.2 ASC Assessment document sent to ASC for future funding assessment. This will provide the basis for ASC deciding on level of funding AFA receives for the period 2009-2013. No decision on this expected until mid 2010

9.7 RINKS

9.7.1 AFA and NSW have finalised and signed an agreement for the rink hire. NSW to commence payments shortly.

9.7.2 Consider options to purchase up to 5 rinks and hire/sell around Australia at an excellent price. SK to follow up states/clubs as potential purchases/hirers of the rinks. This is ongoing need firm commitments to proceed. Interest shown from all States hope to finalise an order in September.

9.8 AFO

9.8.1 NSW to hold AFO 2010, dates to be advised shortly

9.8.2 AFO 2009 surplus funds will be sent to ACTFA once al accounts are finalised.

9.9 AFA LOGO AND UNIFORMS

Grant Mead has provided final design and this will go to any suppliers requesting details.

9.10 APAC

9.10.1 WFC/APAC 2010 to be in Singapore in February.

9.10.2 IFF has called for organizers for WFC events. AFA to lodge an application to hold WFC men’s 2012 qualifier (effectively APAC). Applications due by 1^st October 2009.

If successful States to be asked for proposals and possible venues such as AIS

9.11 WORKING WITH CHILDREN

Nil to report

9.12 AUSTRALIAN OLYMPIC COMMITTEE

SK has commenced the nomination for membership of AOC. The AOC considers membership applications annually, next due May 2010.

9.13 ATO GIFT RECEIPIENT

AFA does not qualify for this

9.14 AFA POLICIES

Nil to report

9.15 AFA COMMITTEE MEMBERSHIP

GM sent proposal that all future nominations for committee positions for AFA should be accompanied by an application setting out the persons background and what they can bring to the position time wise and idea wise. Meeting agreed to implement this

Roles of the various committee positions is being developed by GM for discussion at the next Meeting

9.16 AGM

Date for AGM to be set for October if accounts/audit are done otherwise will look to do as soon as accounts audited and notice can be given. Next suitable date would be men’s training camp in early Dec

9.17 AWARDS

Meeting agreed to look further at implementing an annual award for each State to award to someone who has made a significant contribution that year in Floorball in their state. SK to draft outline for discussion amongst committee